19 August 2008

Administrator supporting 4 business managers it consultancy

Our client, a small to medium sized IT Consultancy based in the heart of the West End of London, have a permanent requirement for an Administrator to provide administrative support to 4 Business Managers across Public Sector clients and provisional support to the Framework Support Team as required.
Main Responsibilities:
Sales & Contract Administration:
* As a primary task putting CVs into the company's standard format using Word XP/2003 for sending/emailing to clients and for inclusion in Proposal/Tender documentation
* Preparing and issuing of contracts and extensions for both clients and contractors under the direction of the Business Managers
* Frequent telephone contact with existing consultants
* Updating 'ITRIS' client/consultant/contract database and MS Schedule as appropriate
* Monitoring of contractual information to ensure all documentation is accurate and up to date
* Maintenance of client and contract filing systems (electronic and paper-based)
* Preparing monthly business manager reports
* Booking TSOL training courses and co-ordinating training between the trainer, TSOL management and trainees including regular client site visits
General Administrative Support:
* As part of a core admin team provide support to other Business Teams as required
* Ensure that all administrative month end procedures (Business Manager Reports, Outstanding Consultant Timesheets, Team Appraisals, Team Holiday and Attendance spreadsheet are fully updated and Checklist report signed off and sent to the Office Manager
* Compiling and binding proposal documentation to include QA and updates on CV's for bids
* Arranging interviews for Consultants
* Drafting ad hoc correspondence/covering letters
* As part of the admin team provide reception cover on a rota basis as required
* Reception duties to include meeting visitors to the department, answering the telephone, diverting calls and taking messages as appropriate
* Covering duties of other administrative staff during sick absence and holidays
* Filing, photocopying and faxing documents
* Other ad-hoc duties as required
Experience, Knowledge, Qualifications and Training Required:
* MUST have good understanding of MS Office (Word, Excel, Access, PowerPoint) and Windows packages, Email and Internet systems, Database Packages
* Excellent attention to detail
* Previous administrative/office experience
* Excellent communication skills – very articulate with good level of verbal and written English
* Practical, good common sense, ability to use initiative, multi task/work well under pressure
* A Level/Degree Educated or equivalent
If you have the relevant experience for this role and can legally work in the UK on a permanent basis then please forward your CV to fran@australasian.co.uk
Administrator supporting 4 business managers it consultancy west end permanent gbp24 25kpa.

Email: fran@australasian.co.uk