19 August 2008

Float secretary international law firm city 6 month contract

Our client, an International Law Firm based in the City, have an immediate 6 month contract requirement for a Float Secretary. This role will provide secretarial and administrative support to all areas of the business as secretarial absences arise. The nature of this role requires an independent and proactive individual, with excellent document, typing and administrative skills. Applicants will possess strong interpersonal and communication skills and be able to work under their own initiative. As duties will vary according to the roles assigned, the successful candidate will also require a strong "can-do" attitude and a flexible approach to work.
In addition to the typing of documents and general correspondence, tasks will include email and diary management, travel and meeting arrangements, monthly billing, filing and archiving. The workload is often unpredictable and can involve tight deadlines, so flexibility, good organisation and time management skills are essential.
Key Responsibilities:
* Typing of documents, bills, company forms (using laser packages) and general correspondence;
* Reviewing of post, using initiative to deal with administrative matters; to ensure incoming/outgoing post and faxes are dealt with promptly;
* Liaison with fee-earners to ensure diary is maintained and appointments communicated;
* Managing telephone calls in absence, by identifying someone else to deal with the call if appropriate;
* Monitoring email and using initiative to deal with matters if required;
* Maintaining the document storage and retrieval system and other records on a regular basis;
* Maintenance and upkeep of client/contact list;
* Dealing with the reimbursement of expenses;
* Co-ordinating billing; other secretarial/administrative duties as required.
Essential Skills and Experience Required:
* A flexible and positive approach towards work;
* Experience across a variety of legal disciplines;
* Proven initiative and the ability to work unsupervised;
* Strong organisational and time management skills;
* Excellent inter-personal and communication skills;
* Ability to stay calm and composed in often demanding situations;
* Experience in dealing with a demanding, and constantly changing, workload;
* Confident and trustworthy;
* Able to work as an active team member;
* Flexible regarding working hours
If you have the relevant experience for this role and then please forward your CV immediately to fran@australasian.co.uk .
Float secretary international law firm city 6 month contract gbp30 33k
Phone: 020 7625 3300